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Virtual Office Assistant Services
4 Reasons Why You Should Use a Virtual Secretary
* Using our services can eliminate or reduce your costs of a maintaining a temporary or part-time staff.
* Using a Virtual Office Assistant increases efficiency because you are not chained to the office.
* Even if you're on the move, dictate and send the file to us.
* Using a Virtual Office Assistant frees up you & your secretary's time for other, more important projects.
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Simply turn your projects over to us. We will save you money and time.
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Word Processing
We can take on any of your word-processing tasks, type them up quickly, format, and edit for accuracy before returning them to you. We work from any hand-written or typed material. Your material can be faxed, emailed, mailed or sent by courier. (Click here for Email Address, Fax # &/or Mailing Address).
Our word-processing rates start @ 13⊄ per line, based on an 80-character line. Once the project is completed and is ready to return, we 'Word Count it and divide by 80. That doesn't mean your documents will be formatted with only 80-characters/line. You stipulate what margins, headings, font & font size, etc., that you desire. Other charges may apply.
Hand-written material if hard-to-read may require a phone call to confirm the text. Normally this is not a problem and will not cost extra, as long as the majority of the document is legible. It is always a good idea to proof the written text, however, before sending as that can save both time and money.
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Transcription
Digital or Analog transcription formats - we type, edit, and format your documents for you. Under normal circumstances,
you can expect to start receiving at least some, if not all, of the material back within 24 hours.
We can transcribe interviews, business correspondence, word-processing tasks, meetings, office notes, lectures, web casts, reports, seminars, focus groups, verbatim interviews*, media, novel or e-book manuscripts
Transcription Pricing
Phone-In Dictation 24-hours a day. Click here to learn more.
Transcription Types We
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Audio Cassette Tapes - Micro or Standard. Send them to us via USPS or any courier service |
Call-In Dictation to Our Toll Free #, 24 hours a day. Contact us directly to set this up @ 816-293-2633 |
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New clients, before sending your transcription, please first contact us at 816-293-2633.
If you would like a Price Quote on a Word Processing or Transcription task, please contact us by using the FORM Below.
Transcription Bids: There are many variables when it comes to transcribing audio dictation, i.e. age and quality of recording, # of speakers, background noise, heavy accents, etc. We work hard to ensure your transcribed material is accurate, even if it means listening to the recording several times through to understand indistinct or vague areas. Obviously, the more time we must spend due to the above mentioned factors, the higher the cost. To save you
money and get your transcriptions returned as quickly as possible, we have put together some Dictation Do's & Don'ts to help ensure a clearer recording.
Transcription Pricing: One-speaker audio that is clear and understandable starts at 13⊄ per line, based on an 80 character line.
Factors such as poor quality, heavy accents, speech impediments, or background noise could increase the cost per line.
Multiple-speaker audio that is clear and understandable is 15⊄/line based on an 80 character line. Very difficult audio may be billed extra at RUSH Prices.
What do we mean by "verbatim" transcription? There are 4 types of transcription when it comes to transcribing meetings, focus groups, conferences/seminars, etc.
Strict or Straight Verbatim: Used in depositions and research. We type every utterance that comes from the dictator's mouth, including all the um's and ah's, stutters, coarse language & swear words, slang expressions like "you know."
Smooth Verbatim: Used when only important content is desired, i.e. business meetings and conferences. We will take out the slang and the swearing, the emotion & the verbal tics.
Edit for Content: Used to summarize a meeting. Personal comments, individual interruptions, etc., left out.
First/Rough Draft: Exactly as it sounds, a first draft. One-time-through the transcription. No editing on our part (except for our typos), because client expects to edit the content themselves. Used often when dictating book & e-book manuscripts.
Payment of Services: If an account has been set up for you, your transcription jobs will be billed to your credit card two to four times a month. If you have not set up an account, payment is expected at the time of invoicing, which will be within 24 hours of delivery. We accept most types of payment. You can pay by check if you like (see below for mailing address). Credit or debit cards are paid through PayPal. A deposit may be required before the job is initiated. We will email an invoice letting you know the bid price, the amount of the deposit, and the balance due upon completion.
If the task is extensive or may extend over a period of time, such as with a book manuscript or a seminar, the completed transcription may be returned to you in installments, with payment expected after each. We find that this is not only convenient for us, but also for you, as it will smooth your progress in reading through the transcribed material and checking for errors.
Contact Information:
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Email Address: |
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Phone Number: |
816-293-2633 |
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Mailing Address: |
R2-124, Adrian Missouri USA 64720-9538
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Fax #: |
508-216-7687 |
| Make checks payable to: |
Susie Brewer, The Perfect Word Secretarial |
Supported Audio Files: MP3, WMA, WAV, M4A, M4R, AAC, AMR, OGG, MP2, FLAC, AIFF, AU, AVI, IVF, DIV, DIVX, MTV, AMV, MPG, MPEG, MOD, MPE, MVV, M2V, WMV, ASF, DVR-MS, DAT, IFO, VOB, VRO, M2TS, M2T, MTS, TOD, TS, TP, DV, MKV, OGM, OGV, OGA, OGX, RM, RMVB, RAM, IVR, MOV, QT, M4V, MP4, 3GP2, 3GPP, 3GP, 3G2, FLV, SWF
Supported Video Files: AVI Files - Audio Video Interleave (.avi, .ivf, .div, .divx, .mtv, .amv) - MPEG Video - Motion Picture Experts Group (.mpg, .mpeg, .mod, .mpe, .mvv, .m2v)-Windows Media Formats (.wmv, .asf)-Microsoft Digital Video Recorder (.dvr-ms)-CD Video (.dat)-DVD Video (.ifo)-VOB Video (.vob, .vro)-Blu-ray Video (index.bdm, index.bdmv, .m2ts)-AVCHD, HDV (.m2ts, .m2t, .mts, .tod)-TS Files (.ts, .m2ts, .m2t, .mts, .tp)-DV Files (.dv)-Matroska Files (.mkv)-Ogg Vorbis Movie (.ogm, .ogg, .ogv, .oga, .ogx)-Real Media (.rm, .rmvb, .ram, .ivr)-Quick Time (.mov, .qt, .m4v, .mp4)-Mobile Video (.3gp2, .3gpp, .3gp, .3g2)-Flash Video (.flv)-Shockwave Flash (.swf) |
Contact Us For Information Or a Price Quote on Your Project
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